WINDHAM’S SUMMERFEST

                FOOD BOOTH AND VENDOR GUIDELINES

 

BOOTH SET UP- Booth set up will be on Friday, June 19th,  on the High School grounds.  Booths must be ready to open for business at 10:00am on Saturday June 20^st. All booths, equipment and materials must be off High School grounds by noon time on Sunday June 21st.

 

BOOTH CONSTRUCTION-The Summerfest Committee encourages all booth vendors to decorate and make their booth a festive area.  The more creative the booth the better!

 

VICTUALER PERMIT-All food booths must have an approved victualer permit by the Windham Town Council regardless if it’s a non profit or not.  The cost of the permit is $1. You will be mailed the permits closer to the date. Fill them out, get them back to the Parks and Recreation Office and we will send all applications to Town Clerk. Please make check payable to Windham Town Clerk.  The deadline for this application is May 1^st. The Town Council will approve all the applications at one of their May meetings. Click here for a Victulaler’s Permit Application.

 

BOOTH SPACE-Booth space must be staffed throughout the day until closing time or if food items are gone.  The Summerfest Committee will assign your booth a space which will be approximately a 10’ x 10’ area.  All vendor’s are to bring their own tables, tents, equipment etc. and must stay within the perimeters of assigned space.

 

PARKING-All booths and vendors and their staff are required to park all vehicles and trailers in the vendor designated parking area.  There will be no overnight parking on High School grounds. Vendor parking passes will be sent out in June with a map of the designated parking area.

 

SECURITY-The Windham Summerfest Committee, the Town of Windham and Windham School District are not responsible for items lost, stolen or missing. Summerfest will provide overnight security of High School grounds from Friday 6:00pm, June 19th, to Saturday 9:00am, June 20^th .

 

PETS-Pets are not allowed on High School grounds unless used for handicapped assistance.

 

DAMAGE TO GROUNDS-Booth vendors will be charged for any grounds damaged, or for clean up necessitated by painting, oil, grease or for excessive debris left in the vendor’s space.  All trash to be discarded in proper dumpsters provided by Summerfest.

 

USE OF IMAGES-The Windham Summerfest Committee reserves the right to use photographs and video taken of booths, vendors and personnel. These photographs may be used to promote future Summerfest events.

 

FIRE EXTINGUISHERS -All food booths, except drinks only booths, are required to have a fire extinguisher in their booth area at all times.

 

 

 

BOOTH AND VENDOR RELEASE FORM

 

 

Booth organization/business name:     _____________________________________

                                                                                                      (please print clearly)

Contact person and phone #:                _____________________________________

 

Address:______________________________________________________________

 

 

I will not hold the Windham Summerfest Committee, the Town of Windham, the Windham School District or their representatives liable for loss, damage or injury.  I further agree to indemnify, save harmless, and defend Windham Summerfest Committee, its successors in interest from and against any and all claims, demands, actions, debts, liabilities and attorney’s fees arising out of, claimed on account of, or in any manner predicated upon loss or damage to the property of and injuries to or death of any and all persons whatsoever, in any manner caused or contributed to by the vendor, its agents, or employees while in, upon, or about the Windham High School grounds where the booth is located, or while going to or departing from the same, and to indemnify and save harmless the Windham Summerfest Committee, its successors in interest from any liability and that Windham Summerfest Committee may suffer as the result of acts of negligence, fraud, or misconduct of any vendors agent or employees on or about the Windham High School grounds.  I release the Windham Summerfest Committee from any and all liability for loss or damage to property and merchandise used by the vendor in the operation of there booth due to wind, theft, fire, storm, flood and damages through any force of nature or otherwise. I further grant the Windham Summerfest Committee permission to use any photographs, motion pictures, recording or any other record of my participation in this town day celebration for any legitimate reasons.

 

Signed  __________________________________    Date ___________________

Home of Windham Summerfest

Town of Windham, ME

Booth Guidelines: